The City Clerk is the local official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public.  The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act.  The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions.

The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City.

Responsibilities of the City Clerk: 

• Elections Official for the City.
• Record and archive keeper of the City's legislative actions.
• Holds the City's Legal/Official records - Ordinances, Resolutions, Minutes.
• Clerk to the Council, preparing agenda packets and minutes.
• Supervises the City's response to Public Records Act requests and ensures the City responds appropriately and timely.
• Keeps the City's Corporate Seal.
• Administering the Oath of Office to elected officials, employees, and City Committee Members.
• Ensures the City remains in compliance with FPPC requirements in accordance with the Political Reform Act, Brown Act, AB1234 Local Ethics.
• Serves as the liaison between the public and the City Council.
• Keeps the City's information transparent and available to the public.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for City Council meetings, the City Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The City Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the City Clerk is required to maintain and index the Minutes, Ordinances, and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.

Click on the links below for information regarding Senate Bill 272

SC-Enterprise-System

 SB272 Explanation

 Disclosure of Sand City Enterprise System

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